Prepare and admit
Staff can manage the waiting room and readiness while the clinician controls admission to the visit.
A DRootDx applicationVisitRoom · Connected virtual care
Keep the visit and its documentation together.
VisitRoom combines a clinical waiting room, reliable video connections, consent-based live transcription, and clinician-reviewed documentation in one focused workspace.
Documentation and other clinical outputs remain subject to authorized clinician review. Transcription starts only after consent is recorded.
The workflow
From joining the room to completing the visit
VisitRoom reduces the separation between a virtual encounter and the documentation work surrounding it.
Connect and transcribe
Reliable browser-based video keeps the visit connected. After patient consent, live transcription supports the documentation workflow without recording the visit by default.
Review the record
The clinician reviews, edits, approves, or rejects scribe output before it is treated as completed documentation.
Coming soon
VisitRoom is still in development.
Account registration, subscriptions, and free trials are not available yet. Leave your contact details if you would like to hear when VisitRoom is ready.
Simple, transparent pricing
Pay only for the clinicians who use VisitRoom.
One connected clinical workflow, from patient arrival through the reviewed note. Clinic Owner and staff access are included.
VisitRoom ClinicalFlexible monthly billing
$109/clinician/month
Billed monthly. Add from one to five clinician seats.
What happens after paymentWe send a temporary VisitRoom password to the Clinic Owner email above. Sign in, replace the temporary password, then assign each paid clinician seat to yourself or invite another clinician and give the seat to them. Clinic Owner access does not consume a paid clinician seat unless the owner is also assigned the Clinician role.
Try VisitRoom free for 30 daysIncludes five sessions of up to 40 minutes each. No credit card is required. The trial ends after five sessions or 30 days, whichever comes first.Trial transcripts and documentation remain available for download through the 30th day after the trial begins. Unless the clinic starts a paid subscription before that deadline, DRootDx automatically purges all trial clinical data after day 30. If a paid subscription starts, the clinic’s selected retention settings apply.One trial only: Eligibility is limited to one trial per clinic and one trial per Clinic Owner email. DRootDx also uses IP address, device, and network signals to detect repeat trials. A previously used IP address may block automatic trial creation and require clinic verification. Creating aliases, changing email addresses, or misrepresenting clinic identity to obtain another trial voids trial access.A signed Business Associate Agreement is required before using the trial with real patient information.
Your Clinic Owner email is securely prefilled at Stripe Checkout and is used to deliver the temporary password after confirmed payment. Confirm the seat quantity and enter payment details on Stripe’s hosted page. DRootDx does not collect or store card information here. Review our refund and cancellation policy before paying.
Stay informed
Share your name, email, and cell number for updates about VisitRoom availability.
The amount above is an estimate based on your selection. Confirm the clinician-seat quantity and final subscription total in Stripe Checkout before payment. The subscription is not a per-visit purchase. Unlimited service is subject to the published reasonable-use and service terms; any enterprise arrangement must be separately disclosed and agreed to. VisitRoom will not add an undisclosed overage charge.
Designed for the clinical day
A VisitRoom clinicians can love using.
The best workflow is the one that fades into the background and gives attention back to the patient.
Keep the visit on time
The video frame itself changes green, then yellow, then red—giving clinician and patient plenty of warning without looking away from the conversation. A prominent time-up alert follows, and the clinician can extend the visit when care requires it.
Give every patient the right door
Each scheduled encounter receives its own patient link, emailed directly to the patient. They open the link and enter the correct waiting room without creating an account or downloading an app.
Open one workspace
See who is waiting, prepare the room, admit the patient, hold the visit, and reach the documentation without assembling separate tools.
Stay with the patient
Clear camera and microphone controls, screen sharing, transcript visibility controls, and live context reduce attention lost to clerical work.
Bring in the right people
Invite up to two approved guests when family, interpreters, or collaborating professionals need to join the encounter.
Exchange what matters
Secure patient document upload, clinician review, and in-visit file access keep visit materials beside the encounter.
Finish with confidence
Encounter history, consent records, transcript controls, and clinician review provide a visible path from conversation to approved documentation.
Nonretained in-visit chatStaff readiness notificationsProvider-controlled admissionDevice checksRootQ connectivityRole-based access
VisitRoom benefits compared
See what one connected workflow replaces.
Compare VisitRoom with five telehealth, documentation, and practice-management alternatives. The highlighted column shows where VisitRoom keeps the patient arrival, visit, and reviewed documentation together.
Use the left and right arrow keys or the horizontal scrollbar to view the full table.
| Benefit | VisitRoom | Doxy.me Premium | Zoom for Healthcare | Vero Pro | Heidi Clinician | SimplePractice |
|---|---|---|---|---|---|---|
| Public price per clinician or provider | $109 per clinician monthly $1,090 per clinician annually ($90.83/month equivalent) | $29/user/month Billed annually | $18.33/user/month billed annually $21.99 billed monthly; healthcare clinic bundles also available | $69/provider/month Pro monthly plan | $110/user/month Billed annually; monthly option costs more | From $49/provider/month Starter plan; higher tiers and add-ons cost more |
| Front-desk and staff access | Included at no additional cost; staff users do not require clinician seats | Multi-user clinic tools are available; Premium pricing is publicly listed per user | Staff access depends on selected licenses and organizational configuration | Not positioned as a staff-managed telehealth waiting room | Team administration uses custom-priced Teams plans | Administrative roles are available on eligible group-practice plans; not the same focused live waiting-room workflow |
| Patient-ready clinician alert | When staff marks a patient ready, the clinician receives an audible chime and visible notification | Publicly lists real-time notifications; the same staff-to-clinician ready chime is not highlighted | Waiting-room notifications are available; workflow depends on configuration | Not a telehealth waiting-room workflow | Not a telehealth waiting-room workflow | Waiting-room join notifications are available; the same staff-triggered clinician-ready chime is not highlighted |
| Primary model | Telehealth, staff-managed patient flow, live transcription, and clinician-reviewed visit notes in one workspace | Telehealth platform with clinical workflow tools and automated notetaking | Healthcare collaboration platform spanning telehealth and organizational communications | Standalone AI medical scribe that can be used with other telehealth platforms | AI documentation and clinical-evidence platform for individuals and teams | Practice-management and EHR suite with integrated telehealth |
| Video visits | Built-in browser-based video; patients do not need to download an app | Built in; public Premium page lists unlimited calls | Built in through Zoom’s healthcare collaboration platform | Uses another platform’s video visit | Not positioned as the primary telehealth video platform | Built-in telehealth is included with subscription plans |
| Transcription and note workflow | Consent-based live transcription and draft visit notes remain connected to the encounter for clinician review | Automated notetaking and session summaries are listed with Premium | Clinical Notes availability and pricing depend on the selected plan | Core scribe product; Pro publicly lists unlimited encounters | Public plans list transcription and AI documentation, with capabilities varying by tier | AI Note Taker drafts notes for clinician review; availability varies by plan |
| Practice access | Clinic Owner and staff access are included; practices pay only for assigned clinician seats | Public pricing is described per user, with multi-user clinic management | License and enterprise options vary by organization and selected products | Individual/small-practice Pro plan; facilities use custom Enterprise pricing | Individual pricing is per user; team and enterprise capabilities use higher or custom tiers | Tiered EHR plans; group-practice clinician pricing applies on Plus |
| Clinician-seat assignment | The Clinic Owner can use a purchased clinician seat or assign it to another clinician | Managed through the clinic’s user setup | Managed through licenses and organizational administration | Primarily assigned to the subscribing clinician or through an enterprise arrangement | Managed by individual, team, or enterprise subscription | Additional clinicians are managed within eligible group-practice plans |
| Live patient queue and staff handoff | Staff marks the patient ready, the clinician is alerted, and the clinician controls admission | Shared patient queues, routing, and clinic management are available | Waiting rooms are available; staff handoff depends on configuration and integrations | Schedule upload and upcoming-visit organization; no live staff-to-clinician handoff is publicly described | Not positioned as a staff-managed telehealth waiting-room workflow | Clinician-managed waiting room with patient join notifications |
| Patient entry | A unique encounter link is emailed directly to the patient; no patient account or app download is required | Email invitations are publicly listed; room workflow varies by plan | Meeting links and healthcare integrations are available; workflow depends on configuration | Uses the clinician’s separate telehealth platform | Uses the clinician’s separate telehealth platform | Unique appointment links can be sent by email or text |
| Shared visit timing | Both participants see green, yellow, and red time warnings followed by a time-up alert; the clinician controls extensions | Not highlighted as a core public pricing feature | Meeting duration exists; the same clinical timing workflow is not highlighted | Not a telehealth timing workflow | Not a telehealth timing workflow | A telehealth timer is available; VisitRoom’s shared color-warning sequence is distinct |
| Best fit | Practices wanting telehealth, staff workflow, transcription, and clinician-reviewed visit notes in one focused workspace | Practices prioritizing an established telehealth platform | Organizations wanting broad video communications and healthcare integrations | Clinicians wanting a scribe alongside their existing visit platform | Clinicians or teams wanting AI documentation and evidence tools alongside existing systems | Behavioral-health practices wanting telehealth inside a broader EHR and administrative suite |
Pricing basis: Public US prices checked August 24, 2026, before taxes, promotions, hardware, add-ons, and enterprise terms. VisitRoom annual equivalent is $1,090 ÷ 12. Competitor prices use the closest publicly listed paid individual/provider tier; product scope differs substantially. Confirm current pricing with Doxy.me, Zoom, Vero, Heidi, and SimplePractice.
Company ownership: VisitRoom is a DRootDx product. Doxy.me is operated by independent Doxy.me Inc. Zoom for Healthcare is a product of publicly traded Zoom Communications, Inc. Vero Pro is operated by privately held Vero Scribe Inc. Heidi is operated by privately held Heidi Health. SimplePractice is operated by SimplePractice LLC; its former EngageSmart parent was acquired by Vista Equity Partners with General Atlantic retaining a minority position. Ownership can change.
Start with VisitRoom
Bring VisitRoom to your practice.
Coming soon. Leave your contact details to hear when VisitRoom is ready.